Charges will be re-assessed accordingly for courses added/dropped within the add/drop period depending on the student's revised enrollment status (i.e. full-time, half-time, less than half-time, etc.). Please note that if all courses are dropped and a student is determined to be withdrawn for the entire quarter, tuition and fee charges may be assessed and will be based upon guidelines stated in the MWU Refund Policy: Return of Title IV and VII Funds.

Students registered for courses that total fewer than 12 credit hours per quarter are considered to have a partial course load. Prior authorization from the College Dean is required before students can begin a quarter less than full-time. In such circumstances, tuition is charged on a per credit hour basis. The tuition rate for each quarter is calculated based on the current quarterly full-time tuition divided by the standard full-time credit hours of the program the student is enrolled in for the respective quarter enrolled. The per-credit hour rate is multiplied by the enrolled credit hours to equal the tuition charge for the quarter.

Students registered for more courses than the prescribed schedule in a given quarter are considered registered for a course overload. Students must receive prior approval from the College Dean. Tuition is billed for the additional courses as follows:

  • Course overloads are billed the annual tuition rate plus an additional per-credit rate.
  • The per-credit rate is calculated by dividing annual tuition by the number of quarters to determine a quarterly rate. The quarterly rate is divided by the prescribed course load credit hours as specified for the program (below).
  • Course overloads are defined as follows: CCOM > 31 credit hours; CDMI > 30 credit hours; CPDG > 21 credit hours; CCO > 30 credit hours; CHS Graduate > 23 credit hours.  

The Student Accounts department will follow up with students to collect past due accounts. The overall goal is to encourage all students to pay balances on time as to not be faced with the consequences as outlined below.

Consequences of past due accounts can include any or all items listed below:

  1. A 1.5% late fee will be assessed at 10 days past due for all balances of $500 or more. Balances of $499 or less are assessed a fixed $7.50 late fee.
  2. Past due notices will be sent via email.
  3. Follow-up contacts will be made but are not limited to phone calls.
  4. At 15 days past due, the College Dean will be notified of the delinquency.
  5. At 30 days past due, student may be dropped from enrollment by the College.
  6. If a student is suspended or terminated from MWU, the student must reapply for admission to MWU.
  7. Withholding of academic transcripts.
  8. Continued non-payment of account puts the student at risk of being referred to a third party for collection. This may result in a collection fee assessed and the delinquent account may be reported to one or more of the national credit bureaus.

Note: Students must notify Student Accounts of any, and all circumstances that may necessitate an exception to the payment deadlines. Exceptions to this policy may be made for the following reasons:

  1. Circumstances beyond the student's control (i.e. non-arrival of financial aid funds applied for well in advance of the due date);
  2. A payment plan has been approved by the Office of Student Financial Services.

Students are notified via email and phone when checks are returned. A replacement method of payment is required to resolve the balance. After two returned checks a student will be required to pay by cashier's check or money order. No exceptions will be made.


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