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The Student Promotion and Graduation Committee (SPGC) is composed of members of the College faculty and a representative from the Office of the Dean. This Committee is responsible for enforcing the published academic and professional standards established by the faculty and for assuring that they are met by all students. As such, this Committee establishes the criteria, policies, and procedures for student advancement, deceleration, academic probation, dismissal, and graduation. This Committee meets at a minimum at the end of each academic quarter to review the academic progress and performance of students enrolled in the program in relation to institutional academic policies. At the end of the academic year, the Committee assesses the academic and professional progress and performance of each student. Additionally, the Committee will recommend revisions of academic and professional standards, and criteria for student advancement, deceleration, academic probation, dismissal, and graduation to the faculty for adoption. Finally, the Committee also identifies and recommends candidates for graduation to the MWU Faculty Senate.
If the student's progress is satisfactory, the student is promoted to the next academic year, provided all tuition and fees have been paid. If a student fails to make satisfactory progress in completing the prescribed course of study, the Committee shall recommend to the Dean or his designee appropriate action to correct the deficiency(ies). In instances involving more than one failure of a student to maintain satisfactory academic/professional progress, the Committee may recommend dismissal.
Among the options available to the Committee in regard to unsatisfactory student performance are:
- That a written caution be provided to the student.
- That the student:
- be placed on academic probation for a specified period of time;
- take an alternative approved course offered at another college or university;
- repeat the course(s) in which there is a failure when the course is offered again in the curriculum;
- be placed in an extended program; or
- be dismissed from the College
When a student fails to make satisfactory progress in completing the prescribed course of study, the Office of the Dean will notify the student, in writing (i.e., e-mail), at least two working days in advance of the Committee meeting. The student will be offered an opportunity to appear before the Committee (in person or via telephone) in order to present his/her case. In such instances, the student shall inform the Office of the Dean, in writing, of his/her desire to appear before the Committee or his/her intent to waive this right. If the student chooses to appear before the Committee, this prerogative extends to the involved student only and not to any other individuals. The SPGC will make a recommendation on a course of action to the Dean or his designee. Within two working days following the Committee meeting, the Office of the Dean is responsible for providing notification in writing (i.e., e-mail) to the involved student, informing him/her of the recommendation of the Committee and the Dean's or his designee's decision.